Website Rules, Privacy Policy & Cookie Policy

1. General Rules of Use

By accessing and using sailorswithoutborders.org (the Website), you agree to the following terms. If you do not agree, please discontinue use of the Website.

1.1 About the Website

The Website is operated by the Sailors Without Borders Foundation (SWB), a foundation registered in Warsaw, Poland. It serves as an informational platform about our humanitarian activities, and provides contact and volunteer information.

1.2 Permitted Use

You may use the Website for personal, non-commercial purposes. You must not:

• reproduce, distribute, or modify any content without our written permission
• use the Website in any way that could damage, disable, or impair its functionality
• attempt to gain unauthorised access to any part of the Website or its underlying systems
• use automated tools to scrape, index, or harvest data from the Website

1.3 External Links

The Website contains links to third-party websites, including social media platforms (Facebook, Twitter/X, Instagram). We have no control over the content or practices of these sites and accept no responsibility for them. Visiting an external link means you leave our Website and are subject to that platform’s own terms and privacy policy.

1.4 Accuracy of Information

We make reasonable efforts to keep the Website content accurate and up to date. Due to the operational nature of our work, some information, particularly on the Actions page, may not reflect our most recent activities. For current information, contact us directly at contact@sailorswithoutborders.org.

1.5 Limitation of Liability

The Website is provided on an as-is basis. We make no warranties, express or implied, regarding its availability, accuracy, or fitness for a particular purpose. To the fullest extent permitted by applicable law, SWB is not liable for any loss or damage arising from your use of the Website.

1.6 Governing Law

These rules are governed by the laws of Poland. Any disputes shall be subject to the jurisdiction of the courts of Warsaw, Poland.

2. Privacy Policy

Sailors Without Borders Foundation is committed to protecting your personal data in accordance with Regulation (EU) 2016/679 (GDPR) and applicable Polish data protection law.

2.1 Data Controller

The controller of your personal data is:

Sailors Without Borders Foundation.
Represented by: Marek Belniak
Email: contact@sailorswithoutborders.org
Warsaw, Poland

2.2 What Data We Collect

We collect only the data you provide voluntarily through the contact form on the Website:

• Name
• Email address
• Subject and message content

We do not collect sensitive personal data (such as health information, political opinions, or financial data) through the Website.

2.3 Why We Collect It (Legal Basis)

We process your data based on your consent (Article 6(1)(a) GDPR), given when you submit the contact form, and based on our legitimate interest (Article 6(1)(f) GDPR) in responding to enquiries about our humanitarian work.

2.4 How We Use Your Data

Data submitted through the contact form is used solely to respond to your enquiry. We do not use it for marketing purposes, and we do not sell, rent, or share it with third parties, except where required by law.

2.5 How Long We Keep Your Data

We retain contact form submissions for as long as necessary to respond to your enquiry and for a reasonable period thereafter, not exceeding 2 years, unless a longer retention period is required by law.

2.6 Third-Party Services

The Website uses the following third-party services that may process data:

• Google Analytics: we use Google Analytics to collect anonymised statistical data about Website traffic (pages visited, session duration, geographic region). This data is aggregated and does not identify you personally. Google may transfer data outside the EU under appropriate safeguards. You may opt out via the Google Analytics Opt-out Browser Add-on.
• Google Tag Manager: used to manage tracking scripts on the Website.
• WordPress: the Website is built on WordPress, which sets functional cookies necessary for the site to operate.
• Links to social media platforms (Facebook, Twitter/X, Instagram) are provided as outbound links only. No social media widgets are embedded on the Website, so no data is shared with these platforms unless you choose to visit them.

2.7 Your Rights

Under GDPR, you have the following rights regarding your personal data:

Right of access: to obtain a copy of the data we hold about you

Right to rectification: to correct inaccurate data

Right to erasure: to request deletion of your data

Right to restrict processing: to limit how we use your data

Right to data portability: to receive your data in a portable format

Right to object: to object to processing based on legitimate interests

Right to withdraw consent: at any time, without affecting the lawfulness of prior processing

To exercise any of these rights, contact us at contact@sailorswithoutborders.org. We will respond within 30 days. You also have the right to lodge a complaint with the Polish Data Protection Authority (Urzad Ochrony Danych Osobowych, uodo.gov.pl).

2.8 Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

3. Cookie Policy

This Cookie Policy explains what cookies are, which cookies this Website uses, and how you can control them.

3.1 What Are Cookies

Cookies are small text files placed on your device when you visit a website. They are widely used to make websites function correctly, to improve performance, and to provide information to website owners.

3.2 Cookies We Use

Strictly Necessary Cookies

These cookies are required for the Website to function. They cannot be disabled. They include cookies set by WordPress to manage sessions and security.

Analytics Cookies

We use Google Analytics (via Google Tag Manager) to collect anonymised data about how visitors use the Website. These cookies help us understand which pages are most visited and how users navigate the site. No personally identifiable information is collected. These cookies are only set with your consent.

Cookies set by Google Analytics include:

• _ga: distinguishes users (expires after 2 years)
• _ga_*: maintains session state (expires after 2 years)
• _gid: distinguishes users (expires after 24 hours)

3.3 Cookie Consent

When you first visit the Website, you will be asked to consent to analytics cookies via a cookie banner. Strictly necessary cookies do not require consent. You may withdraw or change your consent at any time via the cookie settings option on the Website.

3.4 Managing Cookies

You can control and delete cookies through your browser settings. Please note that disabling cookies may affect the functionality of some parts of the Website. For more information on managing cookies, visit www.allaboutcookies.org.

To opt out of Google Analytics tracking specifically, you may install the Google Analytics Opt-out Browser Add-on, available at tools.google.com/dlpage/gaoptout.

4. Contact & Policy Updates

If you have any questions about these policies, contact us at contact@sailorswithoutborders.org.

We may update this document from time to time to reflect changes in our practices or in applicable law. Material changes will be indicated by an updated date at the top of this page. We encourage you to review this page periodically.

Sailors Without Borders Foundation, Warsaw, Poland  |  contact@sailorswithoutborders.org